Job Title: Receptionist

Location: Bend, Oregon

Employment Type: Full-time

Salary Range: $23-$25 per hour

Experience:

• Administrative Project Management
• Reception
• Scheduling
• Inside Sales
• Construction experience: schedule/coordinate crews, create quotes, place orders
• Customer Service

Overview: We are seeking a dynamic and detail-oriented Receptionist to join our client''s team in Bend, Oregon. The ideal candidate will bring a wealth of experience in administrative project management, reception duties, scheduling, inside sales, and preferably accounts payable and receivable. The Receptionist will play a crucial role in ensuring the smooth operation of the office and contribute to the overall success of the projects.

Responsibilities:

1. Administrative Support:

   • Provide general administrative assistance to various departments.
   • Assist in maintaining organized and efficient office operations.

2. Scheduling:

   • Efficiently schedule appointments, meetings, and project timelines.
   • Coordinate with internal teams to optimize resource allocation.

3. Inside Sales and Quoting:

   • Engage in inside sales activities to promote products/services.
   • Accurately quote jobs and provide pricing information to clients.

4. Project Management:

   • Assist in basic project management tasks, ensuring projects are on schedule.
   • Collaborate with project teams to facilitate smooth workflow.

5. Customer Service:

   • Act as a primary point of contact for customer inquiries and concerns.
   • Provide excellent customer service to enhance client satisfaction.

6. Accounts Payable and Receivable (Preferred):

   • Process accounts payable and receivable transactions.

7. Counter Sales:

   • Engage with customers at the counter, providing product information and support.
   • Process sales transactions accurately and efficiently.

Expected Results:

• Accurately quote jobs and provide timely pricing information.
• Efficiently schedule appointments, meetings, and project timelines to ensure deadlines are met.
• Provide excellent customer service, addressing inquiries and concerns professionally.
• Assist in achieving overall project management goals.

Qualifications:

• Proven experience in administrative project management, reception, scheduling, and inside sales.
• Familiarity with accounts payable and receivable is preferred.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in office software and systems. (Microsoft Office)

If you are a motivated individual with a passion for administrative excellence and customer service, we invite you to apply for this exciting opportunity.  541-389-1505