Accounts Payable Assistant

Located in Ashland, OR

Salary: $18-$20

Job Summary: This is an Accounts Payable Assistant position mainly responsible for assisting the A/P Supervisor in the processing of A/P invoices from receipt through payment and other accounting tasks. The position also works with department managers and employees to ensure accurate recording of payables and timely payment of invoices. This position offers both room for growth and a distinctive opportunity to acquire firsthand experience in a Cooperative business model. This is a 30 hour a week position! The wage range is $18-$20!

Competitive benefits: medical, dental, vision, 3.5 weeks paid time off in your first year for vacation and sick days, matching 401k plan and so much more!  

General Responsibilities:

• Verify vendor invoices for accuracy of amount, date of receipt, signature, and departmental expense
• Accurately enter invoice data into the accounting system via direct entry or through Excel spreadsheets
• Select invoices for payment and prepares checks and ACH payments
• Maintain invoice files in a timely and organized manner
• Maintain relations with vendors and is available to answer account questions
• Assist in daily, monthly and annual accounting tasks
• Perform a variety of tasks as required by the Finance Manager and A/P Supervisor

Minimum Requirements:

• At least two years office experience including one year of experience in Accounts Payable
• Experience using an accounting software program
• Data entry experience, including ten-key, computer and office equipment
• Organized, accurate, and highly detail-oriented
• Excellent math and reasoning skills
• Able to handle job complexity and long, in-depth training period
• Collaborate and communicate effectively and respectfully with staff, management team, and vendors both in writing and verbally
• Strong interpersonal skills with the ability to handle stress and remain emotionally regulated when working with diverse personalities
• Works well under pressure with an ability to prioritize and meet deadlines

Preferred qualities and skills:

• A strong desire to learn and grow
• Understanding of basic accounting principles with experience making journal entries
• Experience with daily cash verification or reconciliations
• Resourceful, curious, able to fill in knowledge gaps necessary to grow and expand in the job
• Knowledge of and experience with advanced excel formulas -formal training helpful
• Experience with mail merges and other database management practices
• Experience working in a retail environment
• Enjoys the Natural Food culture and/or loves food
• Experience with shipping/mailing via USPS and US Mail Web portals
• Formal, accredited training in accounting and/or bookkeeping
• Education or experience using basic computer programming

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