Invoicing and Billing Specialist

Located in Whitsett, TX

Salary: $18.00-$20.00

Invoicing and Billing Specialist

 

We are seeking a detail-oriented and experienced Invoicing and Billing Specialist to join our team.  The successful candidate will be responsible for accurately and efficiently managing the invoicing and billing processes for our oilfield service and rental operations. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively with various internal teams and external stakeholders.

Responsibilities:

1. Invoice Generation:

   • Generate accurate and timely invoices for services provided and equipment rentals.
   • Verify and ensure that all billing information is complete and in compliance with company policies.

2. Billing Documentation:

   • Maintain organized and comprehensive billing documentation for audit purposes.
   • Collaborate with operations and sales teams to gather necessary information for billing.

3. Data Entry and Accuracy:

   • Input billing data into the accounting system with a high level of accuracy.
   • Regularly reconcile billing records to ensure consistency and resolve discrepancies.

4. Customer Communication:

   • Communicate with customers to address billing inquiries and resolve discrepancies.
   • Provide excellent customer service and maintain positive relationships with clients.

5. Credit and Collections:

   • Work closely with the credit department to monitor overdue accounts and implement appropriate collection strategies.
   • Collaborate with customers to establish payment plans when necessary.

6. Reporting:

   • Generate and analyze billing reports to support financial analysis and decision-making.
   • Provide regular updates to management regarding billing and invoicing status.

7. Compliance:

   • Stay informed about relevant industry regulations and ensure compliance in all billing activities.
   • Collaborate with legal and compliance teams to address any billing-related regulatory issues.

8. Process Improvement:

   • Identify opportunities for process improvement in the billing and invoicing workflows.
   • Work with cross-functional teams to implement enhancements to increase efficiency.

Qualifications:

• High School Diploma or Bachelor''s degree in Accounting, Finance, Business, or a related field.
• Proven experience in invoicing and billing roles, preferably in the oilfield services or related industry.
• Proficient in using accounting software and Microsoft Office applications.
• Strong attention to detail and accuracy in data entry.
• Excellent communication and interpersonal skills.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Knowledge of industry billing practices and regulations.

Experience: 

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