Administrator

Located in Edmonton, AB

An Edmonton client is searching for an Administrator to join their team.

Administrator Highlights:

·         Position Overview: The Administrator will play a crucial role in supporting administrative functions shared with Colleen, handling various tasks to ensure the smooth operation of the office. This role involves answering the main reception phone line, processing payments, greeting members, managing office supplies, updating records in Titan Software, organizing travel arrangements, coordinating seminars, managing inventory, and handling correspondence. The ideal candidate will have excellent communication skills, attention to detail, and the ability to multitask effectively.

·         Specific Responsibilities:

·         Answer the main reception phone line, handling an average of 20 calls per day and providing professional assistance to callers.

·         Process debit machine payments accurately and efficiently.

·         Greet members as they enter the office, providing a welcoming and friendly atmosphere.

·         Order office supplies as needed, ensuring adequate stock levels are maintained.

·         Update address changes and retirement records in Titan Software, including calculating years of service for retirement awards.

·         Book hotel arrangements for 12+ personnel, ensuring accommodations meet requirements and preferences.

·         Coordinate lunch and dinner arrangements locally for meetings or events.

·         Utilize Docuwear software to catalogue grievances and ensure accurate entry of information.

·         Confirm attendance and prepare packages for on-site shop steward seminars.

·         Manage shop steward seminars, coordinating logistics for approximately 20 participants.

·         Compose letters for various purposes, including professional writing applications, mediations, amendments, and proposal letters.

·         Conduct weekly bank deposits for one bank account, ensuring accurate reconciliation and cash basis close-out monthly.

·         Receive inventory shipments, review orders for accuracy, and organize inventory items appropriately.

·         Follow up on outstanding Union dues, ensuring timely collection and accurate records maintenance.

·         Additional Requirements:

·         Excellent written and verbal communication skills are essential.

·         Strong organizational skills and attention to detail.

·         Ability to multitask and prioritize tasks effectively.

·         Proficiency in Microsoft Office suite and other relevant software applications.

·         Previous experience in administrative roles preferred.

·         Ability to work independently and collaborate effectively with team members.

 

Administrator Hours

·         8:30 am – 4:30 pm – Monday to Friday

About Us:

Express Employment Professionals works with job seekers to help them find the right job for their skills and experience. We have a variety of jobs available, and full-time, part-time, and temporary positions are available. As one of the leading staffing companies in North America, our Edmonton, AB, offices are ready to help you take the next step in your career.

Express Employment Professionals has helped strong applicants build their careers since 1985. In 2023, our team put more than 2,871 associates to work in the greater Edmonton area. Globally, Express employs more than 556,000 people across more than 900 franchise locations worldwide.

Take the first step toward new career success, apply with Express today.

We have become aware of fraudulent employment opportunities being offered under the name of Express Professionals Employment/Specialized Recruiting Group by various international organizations or individuals. It is important to note that our company's policies and procedures do not involve charging candidates any fees, and all hiring processes include interviews. Any request for payment would be a violation of our business conduct standards and ethical practices. Additionally, we do not offer employment through social media or chat platforms like WhatsApp. We take the matter of these scams very seriously and are working with the appropriate authorities to put an end to them. We urge you to remain vigilant and report any suspicious outreach to your local authorities. If you have any concerns, please email us at Jobs.WestEdmontonAB@ExpressPros.com

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