Executive Administrative Assistant

Top Job

Located in Pittsburgh, PA

Salary: $22.00-$25.00 an hour

Job Title: Executive Assistant

Job Summary: The executive assistant will provide administrative support to the president of a non-profit organization in Pittsburgh, PA. to ensures all timelines, deadlines, and priorities are met; and acts as a communication liaison between the president and the staff.

Benefits:

• Medical (HSA and HRA)
  
• Vision
• Dental
• Life and Disability insurance 
• 401k (contribution after eligibility is met)
• Free parking
• Supportive and encouraging work environment! 
  

Job Duties:

• Maintain the president’s calendar and schedule all meetings, speaking requests, work appointments as well as some personal appointments and maintain records of those appointments.
• Manage bookings and travel records for all travel (flights, hotels, car rentals) for the president.
• Collaborate with Executive Office project manager on any international travel/events overseas. 
• Collect receipts and complete expense reports. 
• Support president in Capacity Campaign efforts 
• Manage all email communications as well as draft correspondence for internal and external stakeholders. 
• Assist with development efforts, including compiling donor information into spreadsheets, drafting donor communications, and scheduling development trips.
• Assist with developing annual staff training schedule, including coordinating trainers, setting up training rooms, running PowerPoints, and ordering food for applicable staff meetings, staff-wide trainings, and events. 
• Prepare monthly Director’s Meetings agendas, including recording detailed notes and action items from these meetings.
• Maintain task lists and project timelines for ongoing projects. 
• Support the President in preparing and editing talks and sermons for organizational events. 
• Complete transcriptions, research, and PowerPoints for sermon preparation for the president
• Be available to assist the president and Executive Office staff with any additional research and/or special projects as requested.
• Support the president with personal matters upon request (i.e., personal travel plans, family matters, etc.) 
• Prepare the annual Christmas card mailing list. 
• Assist with staff meetings, volunteer training, and special events. Participate and assist with organizational events. 
• Collaborate with Exec. Office Project Manager to update staff-wide calendar.

Schedule: Monday - Friday; 8:00am -5:00pm

Pay Rate: $20.00- $25.00/hr. 

Qualifications:

• Bachelor’s degree or equivalent experience
• Advanced skill in Microsoft Word, Excel, Outlook and PowerPoint
• Exceptional office technology skills, including implementing and trouble-shooting various office equipment and devices.
• Excellent communication skills, strong attention to detail, organization skills, and ability to work well under pressure.
• Team player and possess a servant’s heart as well as the attributes of discretion, professionalism, flexibility, adaptability, and kindness to others.
• Ability to work well in a non-structured environment.
• National and state clearances will be required.

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