Rental Coordinator

Located in Peoria Heights, IL

Salary: 19.00

Essential Duties/Responsibilities

§  Complete or assist applicants in filling out the application form for housing, including move-ins, move-outs, and transfers.

§  Verify applicants’ financial status and expenses.

§  Perform background checks on applicants.

§  Prepare an application packet on each applicant and forward it to the Site Manager for review and recommendation.

§  Prepare leasing forms and oversee the applicants’ acknowledgment and signing of all required documents.

§  Calculate applicants’ income to determine the monthly rent upon moving into the development.

§  Collect rents, security deposits, and other payments.

§  Post rent payments, security deposit payments, or other payments to the appropriate records.

§  Issue receipts for all monies collected.

§  Make bank deposits.

§  Code invoices, as directed by the Site Manager.

§  Track each resident’s annual review date.

§  Prepare and send annual review notices to residents and track their return.

§  Conduct interviews with residents to verify income and re-certify residents’ eligibility and monthly rent.

§  Receive and forward residents’ service requests (work orders) to the maintenance department.

§  Convey problems and complaints to the Site Manager.

§  Assist in organizing and/or carrying out recreational/social programs for residents, as directed by the Site Manager.

§  Perform general clerical/receptionist functions such as preparing notices to residents, answering phones, and greeting office visitors.

§  Respond to inquiries about the development.

§  Compile and maintain records and files.

§  Assist in compiling monthly operating statements and/or other reports as directed by the Site Manager.

§  Assist in developing and maintaining a waiting list of potential applicants for housing.

§  Assist in updating emergency cards and family information on all residents.

§  Act in absence of the Site Manager, as directed.

§  Visually monitor the property for safety, cleanliness, and adherence management rules and report all problems and/or concerns to the Site Manager.

§  Maintain guidance of HUD rules and regulations.

§  Contribute to and maintain a healthy and productive work environment.

§  Coordinate resident activities.

 

Marginal Responsibilities

§  May coordinate the process when applicants move into or out of the development.

§  Prepare or assist in preparing a newsletter for residents.

§  Perform other duties as assigned.

 

Education/Experience Requirements

§  High school diploma or equivalent.

§  1 – 3 years of experience with HUD rules and regulations.

§  Certified Occupancy Specialist Certificate preferred.  

§  Must obtain a leasing agent license.  

§  An equivalent combination of education and experience considered.

 

Competency Requirements

§  Basic mathematical skills required.

§  Basic money handling skills required.

§  Effective communications skills required.

§  Proficient in Microsoft Word.

§  Proficient in Microsoft Excel.

§  Proficient in Microsoft Outlook.

§  Effective time management.

§  Professional interpersonal skills.

§  Ability to organize and maintain confidential data and information.

§  Ability to multi-task.

 

Physical Requirements

§  Frequent walking and sitting.

§  Regular lifting/pulling/pushing up to 10 pounds.

§  Occasional pulling and pushing up to 50 pounds.

§  Occasional pulling and pushing over 50 pounds.

§  Regular reaching, grasping, and standing.

§  Occasional reaching overhead.

§  Occasional stooping and crawling.

§  Other physical activities related to an office environment.

§  Operates general office equipment, including multi-line phone, fax machine, printer, copier, and personal computer.

 

 

Work Environment

§  Work occurs in an office environment.

§  Occasional work occurs in outdoor weather conditions.

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