Express Employment Professionals is looking for a highly organized and detail-oriented Administrative Assistant to keep the office running smoothly and efficiently. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Daily and Weekly Responsibilities:

• Manage a large volume of inbound and outbound calls, emails, and chats with knowledge and efficiency
• Identify and address customer needs with a goal of complete satisfaction
• Follow company communications guidelines and procedures under minimal supervision
• Research information using available resources to satisfy customer inquiries
• Build rapport with customers by engaging with them in an inviting, friendly, and professional manner, to deliver exceptional experiences nurture lasting relationships
• Respond quickly, professionally, and accurately to all customer inquiries regarding quotes, orders, status requests, complaints, product returns, and warranties
• Sorts and distributes mail. Opens mail for the office. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
• Orders/purchases office supplies and postal supplies, as needed
• Orders staff meeting lunches
• Assists with additional bookkeeping tasks when time permits or situation necessitates
• Assists with routine office maintenance, as necessary (e.g. copier repair calls, coffee maker maintenance, sanitizing work areas, reminding staff to clean out fridge, organizing supply closet)
• All other duties as assigned

Skills and Qualifications:

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

What’s In It For You?

• Health insurance
• Paid time off
• Paid Holidays
• Dental insurance
• 401(k)
• Vision insurance
• Flexible schedule
• Life insurance
• 401(k) matching
• Referral program
• Gym Memberships
• Wellness Rooms
• Maternity Leave/Paternity Leave
• Paid Lunches
• Employee Appreciation Events
• Company Outings
• Overtime after 8 hours worked in 1 day (select companies)
• Unlimited overtime opportunities
• Room to grow within the company
• Good Attendance Incentives
• Performance Bonuses

Previous Experience at ANY of the Following Companies is a Plus!

Administrative Assistant at Aerotek / Aston Carter / Actalent

Administrative Assistant at U.S Bank

Administrative Assistant at Target

Administrative Assistant at the Starkey

Administrative Assistant at University of Minnesota

Administrative Assistant at Blue Cross and Blue Shield of Minnesota

Administrative Assistant at Cargill

Administrative Assistant at Wells Fargo

Administrative Assistant at Keystaff Professionals

Administrative Assistant at U.S. Bank

Administrative Assistant at Biffs, Inc

Administrative Assistant at Allina Health

Administrative Assistant at Mall of America

Administrative Assistant at Robert Half

Administrative Assistant at Health Partners

Administrative Assistant at Sears Holdings Corporation

Administrative Assistant at Residential Transitions, Inc

We are also hiring for:

Receptionist for a Manufacturing Company

Payroll Specialist for a Manufacturing Company

Accounting for a Manufacturing Company

Office Coordinator for a Manufacturing Company

Recruiter / Talent Acquisition for a Distribution Company

Accounting for a Distribution Company

Customer Service for a Food Production Company

HR Assistant for a Food Production Company

Office Assistant for a Food Production Company

Customer Service for a Logistics Company

HR Assistant for a Construction Company

Administrative Assistant for a Construction Company

HR Assistant for a Landscape Company

If you have previous experience with any of the following, please feel free to reach out to us as we are constantly hiring for a variety of different positions:

Learning and Development

Executive Assistant

Administrative Assistant

Customer Service Representative

Receptionist

Order Entry

Payroll/Benefits Administration

Office Manager

Accounting

One Interview with Express = Endless Job Opportunities!

Express Employment Professionals puts people to work in all types of jobs. When you work with Express, you build a relationship with a team of employment professionals in your community who have, in turn, built personal relationships with the businesses that are hiring. Whether you're building a new career or looking for a short-term job to supplement your income, we offer the flexibility to work the way you want, and you'll never pay a fee to Express for our services and support.

Take the first step toward your success. Connect now with an Express office in your area!