Office Manager

Top Job

Located in Savage, MN

Salary: $20-24/hr DOE

We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Accounting/Administrative responsibilities include:

• Oversee administrative tasks
• Accounts payable including vendor management, invoice coding and entry, weekly check runs
• Accounts receivable including billing and collections
• Document Management
• New Order Processing
• Coordinate with Accountant on financial reporting and other special projects
• Other administrative duties as requested

Payroll/HR responsibilities include:

• Process and reconcile weekly payroll
• Ensure compliance with state and federal regulations
• Maintain proper filing and documentation of all relevant documents pertaining to payroll and certified reporting
• Benefits Administration and leave management
• Onboarding new employees including setting up payroll & benefits
• Worker's compensation reporting, workplace safety and OSHA tracking
• Answer employee questions related to payroll, policies and benefits

Experience requirements:

• Excellent organizational skills
• High level of accuracy and efficiency
• Self-starter who is comfortable working independently
• Attention to detail and the ability to follow standard procedures is a requirement
• Analytical, problem-solving mindset
• Experience in accounting
• Payroll experience recommended but not required
• Must be detail oriented
• Must be able to maintain confidential information with integrity
• Proficient in Excel and other Microsoft Office products
• Strong written and oral communication skills
• Experience in office setting

 

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